We have a consent-based dialogue within nxt.
Here are some general guidelines how we believe that meetings are most effective:
- Involve as few people in meetings as possible.
- Use agenda items to make it clear what the meeting will be about.
- Designate a moderator who keeps track of the agenda, the time and interrupts stalling discussions.
- Take meeting notes.
- Organize meetings in the afternoon, because in our experience mornings are more productive when not spent in a meeting.
- As meeting organizer, don't turn up unprepared to a meeting.
- But don't expect the participants to show up prepared – nobody has time anyways, but rather plan the meeting in a way such that there is time for preparation within the meeting.
- Prepare your material in a way that it's possible to take part from remote. If that's not possible, make this explicit in the meeting invitation.
Remote work is neither encouraged nor discouraged. nxt has a physical office and everyone can work there. But we also have the tools to work remotely. As long as nxt is not disadvantaged, remote work is possible. Make sure your team is happy with your decisions regarding remote work.
We have several tools at our disposal that support collaboration:
- Use Slack for asynchronous communication. Only highlight someone or a team (i.e.
@team) if you require their attention now rather than whenever. Also prefer
@everyone(What's the difference?).
- Slack provides audio and video calling capabilities, including screen sharing. We prefer Slack calls for internal meetings.
- Google Meet can be used to host meetings with clients. In contrast to Slack, in Meet they don't need an account to join.
- GitLab issues are the preferred way of communication for anything project related.
- Only if it's really urgent call a co-worker's mobile phone.
- For everything else there's still email.